Admin+E-mail+Templates

//**Description:** e-mails sent from Course Coordinator to instructors throughout the semester.//

The following e-mails are meant to act as a general guide, but **WILL REQUIRE UPDATES FOR EACH SEMESTER**. Do a detailed read-through to make sure all information listed is relevant, and any noted dates correlate with the active semester.


 * SCN 400: First Email to Students **

Hi instructors,

Welcome to the fall semester! As of today, your students have been dropped into the Blackboard shells. Please e-mail them before 8/18 with the following information to get the ball rolling on our class. You're welcome to use this e-mail template to build on, as it already contains many of the necessary points listed.


 * Eileen and Karen (Thursday instructors) email:**
 * Introduction of self and note that you will see them on Thursday with your class location/time listed.
 * Clarify that this is a hybrid course, and you meet once a week on THURSDAYS. The rest of the weekly content is online through Blackboard.
 * Reminder for them to bring laptop or smartphone to class, if they have one available


 * Eileen, Travis and Lauren (Tuesday instructor) email:**
 * Introduction of self and note that you will see them on TUESDAY 8/22 with your class location/time listed
 * Clarify that this is a hybrid course, and you meet once a week on TUESDAYS. The rest of the weekly content is online through Blackboard.
 * They have homework this week, as of Thursday 8/17...
 * They need to complete this survey (include this direct link in your e-mail: LINK) before logging into Blackboard.
 * Before 11:59 pm on Sunday, 8/20, they need to complete everything in the Sustainability content area in Blackboard.
 * Before 11:59 pm on Monday 8/21, they need to work through most of the Population section (Futures Thinking video, Population videos, quiz, and reflection). They have more time for the Population assignment, as this is due at the end of next week on Sunday, 8/27.
 * Reminder for them to bring laptop or smartphone to class, if they have one available. (You may want to save this note for an e-mail to send out on Monday.)


 * Housekeeping notes for everyone: **
 * If you have not yet picked up your supply bags from the SSE office, please do so prior to your first face-to-face class. You will need this for Day 1 of class!
 * If you have a Mac laptop and don't see a horizontal scrollbar in your Blackboard Grade Book, please visit this website for instructions on how to remedy that. It's a quick fix.
 * You have access to the Tuesday/Thursday course calendar through the Teaching Fellowship, but let me know if you would like to be added directly to the Google calendar.

I think that's it for now...please e-mail me with any questions. Cheers to a great semester!

With appreciation, //NAME//


 * SCN 400: Submitting Work in Blackboard **

Hi instructors,

Students sometimes have trouble deciphering how assignments should properly be submitted in Blackboard, and this often leads to them writing their submission in the Comments field (which makes it difficult to grade). Feel free to send your class the following note with picture:

---

//Hi class, //

//A quick note before we get much further into the semester... //

//Please only submit work in Blackboard by clicking the "Write Submission" or the "Browse My Computer" buttons (pictured below). The Comments field should not be used, unless you want to provide me with a quick bit of commentary in addition to your submission (example: "This was so interesting! I really enjoyed this assignment.") The Comments section undoes any formatting from your work, and clumps the words together in one giant block of text, which can be quite difficult to read and grade. ;-) //



//Thanks so much! Let me know if you have any questions. //

//Instructor name //


 * SCN 400: Academic Status Report #1 Starts Today! **

Hi instructors,

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Academic Status Reports are now available for data entry, today through Monday, October 3rd.

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Please fill out an ASR for any of your students who are in the mid-low C range, and/or for those students who have had a sudden drop in performance. As a reminder, students must earn a C (73%) or higher in order to pass the course. If they earn below this percentage, they must retake the class. Note that students will automatically be notified if an ASR is submitted for them.

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">The attached document includes a visual walkthrough of the submission process, but please l<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">et Annie and I know if we can help in any way!

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Thanks, <span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">NAME



//For ASR #2, simply REPLY ALL to this e-mail so the instructors have the same information again with updated dates.//


 * SCN 400: Notice of Concern form **

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Hi Instructors,

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Do you have a student who is lacking in their professionalism, struggling with performance, and/or is causing you concern over their mental/emotional wellbeing?

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">In these situations, a Notice of Concern (NOC) form should be filled out. This is a quick, easy, and confidential form that ensures the student gets the support/guidance they need to be successful. It is NOT viewable by the student, but goes directly to the Teachers College, Office of Student Services. Note that a NOC form is different from an Academic Status Report. The ASR is required, only related to their academic performance, and viewable by the students, while NOC forms are optional, not viewable by students, and cover a wider range of possible issues.

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Please visit this page in the Teaching Fellowship wiki for more information, including directions on how to submit a NOC. If you do this for any student, please be sure to let me know so I can follow up with the Teachers College. It is also important to notify the student that you've submitted this on their behalf, and that this is done to help the student receive guidance/support. Once it is submitted, they can anticipate being contacted about scheduling a meeting with TC.

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Kindly let me know if you have any questions about this process!

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Thanks, NAME


 * SCN 400: Instructor Evaluations **

<span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;"><span class="m_6757218777955794755m_3751449762205057998gmail-il">Hi all,

<span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;">The course/<span class="m_6757218777955794755m_3751449762205057998gmail-il">instructor evaluations are now open, and will remain so though December 2nd. Please ask your students to take two minutes to complete! The best way to get high participation is reminders in class and via e-mail. The direct link you can send out is: <span class="m_6757218777955794755m_3751449762205057998gmail-m_-7218090921504447827gmail-mceItemHiddenSpellWord" style="background-color: initial; font-family: inherit; font-size: 13px;">http ://<span class="m_6757218777955794755m_3751449762205057998gmail-m_-7218090921504447827gmail-mceItemHiddenSpellWord" style="background-color: initial; font-family: inherit; font-size: 13px;">asu .<span class="m_6757218777955794755m_3751449762205057998gmail-m_-7218090921504447827gmail-mceItemHiddenSpellWord" style="background-color: initial; font-family: inherit; font-size: 13px;">edu /evaluate.

<span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;">Annie received high participation from her class by sending each individual student an e-mail checking in on their final project, and then including a link to the evaluation with a request that they fill it out if they haven't already. This will take a bit of extra time, but will get your percentage up!

<span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;">Warm regards, <span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;">NAME <span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;"> <span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;">


 * SCN 400: Submitting Final Grades **

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Hi instructors,

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">We made it to the end of the semester! Here are a few reminders regarding grades:
 * When grading their final project, please use the Official Grading Rubric that the students had access to in Blackboard.
 * Grades must be submitted to ASU by Monday, December 12th, 11:59 pm
 * Official semester grades (that will show up on student's transcripts) must be submitted through MyASU, not Blackboard. //Visit this page for directions on how to do this.//

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">After you've submitted the final semester grades, please notify both Annie and me if you have any students who did not pass the course. This means they earned 72% or below.

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">That's it for now. Let us know if you need anything!

<span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">Thanks, <span style="background-color: #ffffff; color: #222222; font-family: arial,sans-serif; font-size: small;">NAME


 * SCN 400: any failures? **

<span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;"><span class="m_6757218777955794755m_3751449762205057998gmail-il">Hi instructors ,

<span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;">Please let me know if you ended up submitting a D or E for any of your students...I'll track these with the Teachers College to ensure they are placed in an appropriate section for when they retake the course.

<span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;">Thanks! <span style="background-color: #ffffff; color: #222222; display: block; font-family: arial,sans-serif; font-size: 12.8px;">Name